Introduction

Evaluation is a vital component of the academic process that ensures the achievement of learning objectives and academic standards. The college follows a dual system of evaluation comprising Internal Assessment (Continuous Assessment) and External (Summative Assessment) Examination, as prescribed by Kuvempu University. The Internal Assessment aims to measure students’ continuous academic progress through tests, assignments, presentations, and class participation. It encourages consistent learning and provides timely feedback to enhance academic performance. The External Examination, conducted at the end of each semester, evaluates the comprehensive understanding of the subject matter as per the university norms. The Examination Committee is responsible for ensuring the smooth and transparent conduct of both internal and external assessments, maintaining fairness, confidentiality, and adherence to university regulations. Through this systematic approach, the institution upholds the principles of academic integrity, transparency, and excellence in the teaching-learning and evaluation process.

Objectives

• To conduct internal and external examinations in accordance with Kuvempu University guidelines.
• To ensure transparency, fairness, and academic integrity in all evaluation processes.
• To maintain confidentiality in question paper setting, valuation, and result processing.
• To provide timely and accurate results to students.
• To continuously improve the examination process through systematic review and feedback.

Scope

This SOP applies to all undergraduate and postgraduate programmes, faculty members, examination committee members, and administrative staff involved in the conduct of internal and external examinations.

Responsibilities

• Principal : Overall supervision, approval of schedules, and coordination with university authorities.
• Examination Committee : Preparation of timetable, invigilation plan, question paper collection, and result publication.
• Heads of Departments : Coordination with faculty for internal tests, record maintenance, and mark submission.
• Faculty Members: Conducting internal assessments, evaluating answer scripts, entry of marks, and maintaining records.
• Students : Adherence to examination rules, discipline, and timely participation in assessments.

Procedure

Internal Assessment: Conducted twice in each semester as per University regulations. Attendance for both IA tests is compulsory.

External Examination: The student must pay the examination fee to the University as notified.

• Conducted as per Kuvempu University schedule and guidelines.
• Examinations are held under the supervision of the Chief Superintendent and appointed invigilators.
• Answer scripts are packed, sealed, and sent to the University for valuation as per protocol.
• Students will receive results published by the University.
• The college has no control over the schedule of examinations or the release of University results.

Confidentiality and Ethics

All personnel must maintain strict confidentiality regarding question papers, marks, and records. Any malpractice or deviation from procedures will be reported to the Principal for appropriate disciplinary action

Review and Improvement

The Examination Committee shall review the conduct of internal and external examinations every semester to identify gaps, and implement necessary improvements, as per collected feedback for maintaining academic quality and fairness.

Internal Assessment – Detailed Procedure

• Internal Assessment test dates are communicated to students through official circulars.
• Any changes in the schedule are immediately updated and informed to students.
• Subject teachers provide the syllabus for each IA test and obtain student acknowledgment.
• Faculty members submit question papers and schemes within the stipulated timeline.
• The Scrutiny Committee reviews question papers for relevance, clarity, and alignment with Bloom's Taxonomy.
• Corrections suggested by the committee are made by the respective teachers and re-submitted for approval.
• Class teachers verify and finalize the list of eligible students for the IA tests.
• Examination timetables and invigilation duty lists are prepared and circulated.
• The Internal Squad monitors the conduct of examinations to ensure transparency and discipline.
• Teachers evaluate IA answer scripts and display the evaluated scripts to students for verification.
• Any discrepancies or grievances raised by students are documented and submitted to the HOD and Principal.
• IA marks are uploaded to the University portal with the Principal’s approval within the prescribed timeline.

Procedure for Resolving Internal Assessment Grievances

• At the beginning of each semester, both students and faculty receive the Course Outline and Examination (COE) document.
• The faculty copy of the COE includes key academic dates such as Internal Assessment (IA) schedules, deadlines for submission of question papers, and IA marks submission timelines.
• The Examination Committee issues a Code of Conduct for both students and faculty, outlining expectations and responsibilities during the assessment process.
• As per Kuvempu University regulations, students must maintain a minimum of 75% attendance in each subject to be eligible for the end-of-semester examinations.
• The institution also mandates a minimum of 75% attendance in all subjects to qualify for appearing in the Internal Assessment tests.
• Students who fall short of attendance due to valid reasons such as personal illness, illness of a family member, marriage, or other significant personal events may be permitted to write the missed IA with the approval of the Principal.
• Internal Assessment evaluation considers not only academic performance but also regularity, participation, and punctuality.
• Students receive instructions from their class teacher regarding the submission of supporting documents for any valid reasons affecting attendance or IA participation.
• The class teacher collects all supporting documents and arranges a meeting with the Principal, Heads of Departments (HODs), and IA Coordinators to verify the authenticity of the submissions.
• During this meeting, a decision is taken regarding the eligibility of students to appear for the IA, and the outcome is communicated to students through the class teacher.
• Students not permitted to write the IA based on the committee’s decision will be given an opportunity to reappear for the IA after attending the prescribed remedial classes.
• After completing all procedures, evaluated IA answer scripts are distributed to the students.
• Any discrepancies in marks identified by students are reviewed by the respective subject teachers, who provide necessary clarifications.
• The resolution of such issues is formally communicated to the concerned Head of the Department (HOD) and the Principal for documentation and transparency.